Personal data

1. PREAMBLE

Numeum processes personal data as part of its business activities, in particular via its website www.numeum.fr.

Numeum undertakes to process all personal data in accordance with current regulations.

For all information on the protection of personal data, please consult the website of the Commission Nationale de l’Informatique et des Libertés (CNIL): https://www.cnil.fr/

2. IDENTITY AND CONTACT DETAILS OF THE DATA CONTROLLER

Personal data are processed by Numeum, a professional association of Digital Services Companies (ESN), Software Publishers, Platforms and Technology Consulting Companies in France governed by the French Labour Code, Siret 384 719 001 00024, whose registered office is located at 22-28 rue Joubert, 75009 Paris, represented by Véronique Torner, President of Numeum – Mail. CONTACT: contact@numeum.fr.

3. DEFINITIONS

Personal account: refers to a space reserved for Members, accessible after joining Numeum by means of an identifier (e-mail address) and a confidential password, and allowing access to exclusive content on the Site.

Personal data: any information relating to a natural person who can be identified, directly or indirectly (e.g.: a name, a photograph, an e-mail address containing a surname or first name, a business card, etc.). No distinction is made between confidential, public, professional or non-professional information. Paper files are also covered.

Processing(s): any operation or set of operations carried out or not using automated processes and applied to data or sets of Personal Data.

Recipient(s): the natural or legal person, public authority, department or any other organization that receives personal data, whether or not it is a third party.

Partner(s): refers to any company, other than a Subcontractor, selected by Numeum, with which it has contracted, in order to provide a framework for the provision and protection of Personal Data.

Permanent(s): refers to the Managing Director, Numeum employees and/or any person hired (directly or indirectly) to carry out an assignment for Numeum, including temporary staff and trainees.

Service(s): refers to any service offered to Numeum Members and Non-Members, including Numeum’s expertise (consultations, publications, thematic conferences, web conferences), networking (free events, meetings, commissions and working groups) and Numeum’s activities as a spokesperson for public authorities.

Site: refers to Numeum’s website www.numeum.fr.

Subcontractor(s): refers to any company that may be required to process Personal Data on behalf of Numeum in accordance with the instructions given by the latter.

Personal data breach: a breach of security resulting in the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of or access to personal data transmitted, stored or otherwise processed.

4. PROCESSING PURPOSES

Personal data is collected for specific, explicit and legitimate purposes. Numeum ensures that personal data is processed in a manner that is adequate, relevant and limited to what is necessary for the purposes for which it is processed.

The personal data collected via the Numeum website allows Numeum to :

For visitors who are members of Numeum :

Create a personal account;
To provide you with information about Numeum’s activities;
To answer any specific questions you may send to Numeum staff using the contact form;
Register for and take part in themed conferences and events organized by Numeum and/or its Partners using the registration forms available in the events section;
Establish statistics and determine your centers of interest based on your interactions with the Site’s content.

For visitors who are not Numeum members :

Process your Numeum membership application by completing and sending us the membership form;
Where applicable, process online payment of your contribution when you apply for membership;
Register you and allow you to take part in events open to non-members organized by Numeum and/or its partners using the registration forms available in the events section;

For all visitors :

To answer any questions you may send us via the contact form ;
Cookies :

/ Ensure the smooth running of the website

/ Save information about a form you have already filled in

To compile statistics on visits to the Numeum website.
Improve site interactivity

5. LEGAL BASIS FOR PROCESSING

The legal bases for the processing carried out by Numeum are :

/ The legitimate interests pursued by Numeum, namely :

the provision of services and benefits arising from the membership of the Numeum member company that the person concerned represents to Numeum;
representing and promoting the profession, particularly within the ecosystem;
the study of ways to improve services;
promoting the businesses represented by Numeum ;
the determination of an ethic of professional and moral behavior and the concern for its respect by members;
informing the ecosystem about Numeum’s activities.

/ The consent of the persons concerned

The legal bases for processing are detailed by purpose in the table below “Retention periods for personal data”.

6. RECIPIENTS OF PERSONAL DATA

The recipients of your personal data are Numeum’s staff, service providers and partners in charge of processing them.

7. RETENTION PERIOD FOR PERSONAL DATA

PURPOSE	LEGAL BASIS	SHELF LIFE
VISITOR MEMBER
Create a personal account	Legitimate interest	Deletion of the personal account within a maximum of one month of notification by the Numeum member organization of the employee’s departure from the Numeum member organization. Deletion of all personal accounts of employees of the member organization one month maximum after loss of Numeum membership.
Specific questions to staff	Legitimate interest	Anonymization up to 5 years after application closure
Event registration and participation	Legitimate interest	1 year maximum from the date of the event or conference.
Sending information	Legitimate interest	Duration of the relationship between the organization represented by the data subject and Numeum
Member statistics and interests	Legitimate interest
NON-MEMBER VISITOR
Numeum membership	Legitimate interest	Membership form Automatic deletion of the membership form from the Site back-office no more than 6 months after it has been entered by the potential Member. Kept in active database with access restricted to authorized persons for the duration of membership
Event registration and organization	Legitimate interest	1 year maximum from the date of the event or conference.
Sending information	Legitimate interest	Duration of the relationship between the organization represented by the data subject and Numeum
Recruiting new members	Legitimate interest	3 years after the last contact from the potential member
ALL VISITORS
Questions	Legitimate interest	Deletion up to 5 years after application closure
Cookies	Consent	Please refer to the “cookies” section

8. TRANSFER OF PERSONAL DATA

In the event of the transfer of your Personal Data to a Recipient located in a country outside the European Union, appropriate safeguards will be put in place, in accordance with the legal provisions in force, and Numeum will inform you by any means.

9. PERSONAL RIGHTS

In accordance with the legal provisions in force, you have :

a right of access to your personal data,
a right to rectification or deletion,
the right to limit the processing of your personal data,
the right to object to processing.

These rights may be exercised subject to compliance with certain conditions and in certain cases. You can find out more about your rights on the website of the Commission Nationale de l’Informatique et des Libertés(CNIL).

If, after contacting us, you feel that your rights have not been respected, you may lodge a complaint with a supervisory authority. The supervisory authority in charge of processing carried out by Numeum is the CNIL.

To exercise your rights, you can contact us by indicating your contact details (surname, first name, e-mail or postal address) via juridique@numeum.fr or by post at the following address: 22-28 rue Joubert, 75009 Paris.

A reply will be sent to you within one month of receipt of your request.